Two administrative sites, namely Core Administration and Research Administration.

Core Administration Site

Location

The Programme's administrative offices are located at 15 Phillips Avenue, Belgravia Harare.  The unit has a stand by generator, internet facilities and good security coverage. Phillips is the center for administrative activities, research data transmission and all technical support functions.

15 Phillips Avenue is 30 km from the Harare International Airport and 5Km from Harare City centre.

Strategic Business Units

• Accounts and Subcontracts
  

o Subcontracts

Headed by a Subcontracts Manager and assisted by a Grants analyst. Responsible for budgeting and budgetary coordination, to give financial advice to project managers, projections and expenditure control, responsible for sponsor compliance issues, maintain sponsor relations and correspondence, and to maintain systematic filling for all study fiscal documents.

o Accounts

The team is made up of 2 accountants and 4 accounting technicians. Handles all treasury functions to include banking and project direct funding, local and foreign payments, maintain relations with bankers, Responsible for all accounting functions such as recording, reporting and invoicing. Storage of all source accounting documents, security items and negotiable instruments. Maintain contact with collaborating institutions.

• Procurement and Stores
  

Headed by procurement coordinator and supported by two buyers. Responsible for ensuring that there is continuous supply  of operational and study materials. Ordering and sourcing of Lab and Pharmaceutical supplies and equipment. Handling of all shipping and clearance of all imported items.

The program operates a central stores which is responsible for storage and issuing of program and administrative supplies on a daily basis. The stores is also receiving all incoming orders and also to institute reordering of the same, also responsible for dispatching of Clinic Materials and supplies to all research sites.

• HR
  

Primarily facilitates recruitment and selection of staff, creation and dissemination of HR policies.

• Transport and Security
  

o  Fleet Management includes repairs and maintenance of vehicles, safe overnight custody of all program vehicles.
o Management of fuel stocks.
o Overseer the Installation and maintenance of program generators.
o Safeguarding of program assets.

• IT

The IT function is responsible for maintaining, supporting and providing information and communications technology for UZ-UCSF. It supports the efficient and effective use of information and communications technology (internet, email and data), by creating a program-wide information environment using timely deployment of mainstream technologies to build infrastructure.

Research Units

QA/QC

Is responsible for ensuring that rights, safety and well-being of trial participants; confidentiality of participant records and integrity of research data are guaranteed in all research protocols and the laboratory practice. This is achieved through regular internal audits, facilitation of GCP and research ethics training. Ensures the laboratory adheres to GCLP requirements.
 
Community

The dynamism of the life styles within the different research communities have the potential to purport different social, political situations that can negatively affect the smooth conduct of research  ,hence the function of community liaison is to ensure that research is carried out within conducive and favorable environments, making sure that the highest ethical considerations are maintained. To build community partnerships and ensure their active support , involvement and participation in all aspects of the research process.

Data

Supports research and administration through development, support and maintenance of databases. The function oversees the transmission of research data to data processing centers using data management technologies such as datafax, and eData.

Counseling

Personal involvement of individuals in HIV/AIDS Trials, exposes the participant to a variety of physical and psycho-social harms, as such the Counseling function becomes critical to the overall well being of the research participants.

Function facilitates quality counseling across all research protocols, and ensures psycho-social support to participants through training, debriefings and helping counselors establish support groups for their relevant projects.

Assists in referral management of those who screen HIV positive or sero-convert or in need of medical and financial support.

Research Administrative Site

Location

Research administrative offices are at 10 Routledge, Milton Park, Harare, about 3km from 15 Phillips Ave.

Housing the Central Pharmacy, Central Stores and Lab Repository, Routledge is the nerve center of all research activities. It also has offices for research personnel including Study directors, coordinators, medical Officers, and Pharmacists.

The site has internet, good security coverage and stand by generator.